Barbour County Schools received a donation of $300 this week to help with costs of promoting their excess levy and bond calls.
Brian Moats of Philippi presented a check from the Barbour County Education Association Political Action Committee during Monday's Barbour County Board of Education meeting.
Moats said the check would be matched by the West Virginia Education Association Political Action Committee for a combined donation totaling $600.
Superintendent Dr. Joseph Super said he would like to extend his thanks to both organizations for their contribution helping to support and promote the bond and the excess levy.
"I think that's a step forward that our employees realize that, if it's going to pass, now is the opportunity for it to pass or else the county is going to find itself in a situation where, you as the Board of Education, are going to be faced with some tough decisions," Super said.
Moats told The Inter-Mountain he thought the bond and levy should pass because "it would be so beneficial to the students of Barbour County."
In other news, Annette Hughart, the school system's treasurer, provided a financial report at Monday's meeting.
Upon reviewing financial data, Hughart noticed some discrepancies in funds that could call for a financial forensic audit. She said that some carry-over balances have required specifications as to their use, whereas others do not have a designated purpose.
Super requested that the state perform the audit, as opposed to another agency, because the state would dig deeper as far as discovering reasons for the discrepancy.
Two numbers that should have matched in the financial data for capital asset funds did not match as expected, officials said. For the fiscal year 2011, the audited financial statements were recorded as $44,230,918. However, that number was $43,860,296 in the asset values recorded in the West Virginia Educational Information System as of July 1, 2011.
"What we're trying to do here is to get to a baseline," Super said. "It is what it is, but we've got to be able to establish a baseline. I think at this point in time we just need to let the audit happen."
Without an accurate representation of costs to the school system, estimating available funds can become more difficult, officials said.
"With some good information we can make good decisions," board member Doward Matlick said. "The levy, I feel really good about it.
"Everyone here could make better decisions on how to spend money to improve our school system, but if we don't know what's costing what, it's going to be hard for us to make decisions."
Super said an audit might be able to provide an explanation as to why the two numbers don't match.
"Understanding this will help the board and the management team to make sound financial decisions with the money we have that we can currently use," Hughart said. "We must understand this piece to be able to prioritize our projects that require additional funds that are over and above what's already included in our current year."
In other business, the school board approved the following personnel items:
Carl Bolton, supervisor of transportation, resigned effective Oct. 31. Sarah Harris resigned as head boy's track coach at Philip Barbour High School effective Sept. 26. Jill Schiefelbein resigned as a substitute teacher effective Sept. 26. Rex Freeman, a substitute custodian, resigned effective Oct. 9.
Rexell Freeman was hired as a substitute bus operator for the academic year. Eddie Flowers, accountant and switchboard operator, was employed for a 240-day term beginning Oct. 1. Tina Anglin, Philippi Elementary School's home-based itinerant special education aide, transportation aide, and pre-k special needs aide, was hired for the current academic year.
Mary Shaver, county general maintenance and sewage plant operator, and Bradley Davis, custodian for Philip Barbour High School, were also hired.