ELKINS - The city of Elkins is planning to spend nearly $200,000 on new accounting software and computer hardware for the city treasurer's office.
Treasurer Lisa Daniels-Smith said the new software will help streamline the city's accounting procedures and provide a much-needed update to the computers used in her office.
"We decided it was more advantageous to the city to purchase new software and hardware," Daniels-Smith told The Inter-Mountain. "The upgrades to our current system would have cost half as much as the new system."
At Thursday's meeting, City Council approved a resolution to begin a $200,000 line of credit with Summit Community Bank to purchase the software. Councilman Mark Scott, 3rd Ward, made a motion to pass the resolution and Councilman Bob Woolwine, 1st Ward, seconded the measure. Council passed the resolution unanimously.
According to the resolution, once the line of credit is drawn down by the city it will convert to a loan with a fixed rate of 2.99 percent.
Woolwine said the city will purchase the Incode accounting software made by Tyler Technologies.
He said the same software is used by many municipalities throughout the state.
Daniels-Smith said the software will cost approximately $134,000 and will help the city streamline its accounting processes.
"Every report will be available in an Excel format," she said. "We have a lot of manual calculations we have to do with our current software. This will help reduce errors."
She said any supervisor in the city will have access to the system and will be able to check reports to help better manage the funding budgeted to their department.
Smith said the current accounting software used at the city, Springbook, was purchased in 2007. She said council had previously approved upgrading the software, but it was ultimately decided it would be more of a benefit for the city to purchase the new software.
"With the new software we will not have to pay for any upgrades," she said. "It will save the city money in the long term."
Councilman Jim Bibey, 5th Ward, made a motion to pass a second resolution to purchase "various servers, computers and software to upgrade the aging computer system in the treasurers's office." Woolwine seconded the motion, that was then passed unanimously by council.
Smith said the new computers are a priority because they can no longer receive technical support for the operating systems. She said all the computers currently run Microsoft Windows XP as the operating system and Microsoft recently stopped providing support for the program.
The next regularly scheduled Elkins City Council meeting is slated for May 15 at 7 p.m. in council chambers at Elkins City Hall.